Privacy policy

When the European Labour Authority processes your personal data

The European Labour Authority (ELA), like other EU institutions, bodies, agencies and offices (EU institutions), may process your personal data (also known as personal information) for a number of reasons, from dealing with public requests for information, staff matters, visitor information to the handling of complaints, to name but a few. 

All EU institutions, including ELA, are obliged to comply with the data protection law: Regulation (EU) 2018/1725, specifically applicable to them.

In this section of our website, you will find information on:

• how ELA processes personal data,
• your rights when ELA processes your personal data
• our data-protectionela [dot] europa [dot] eu (Data Protection Officer (DPO)) contact information, and
• Register of the European Labour Authority

Your rights when we process your personal data

When your personal information is processed by ELA (or any EU institution), you are entitled to the following rights under Articles 16–24 of Regulation (EU) 2018/1725:

• Right to be informed: You have the right to be informed about how ELA handles your personal data (including information about the controller, the purpose, the legal bases, the types of personal data used, who receives your data and the time limits for keeping it, as well as possible transfers of personal data to third countries).
• Right of access: You have the right to obtain confirmation as to whether your personal data are being processed and to access those data.
• Right to rectification: You have the right to obtain the rectification of your personal data if they are incomplete or inaccurate.
• Right to erasure ("right to be forgotten"): Under certain conditions, you may request that your personal data be erased.
• Right to restriction of processing: Under certain circumstances, you may request that the processing of your personal data be restricted.
• Right to data portability: Where applicable, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to transmit those data to another controller.
• Right to object: Under certain circumstances, you may object at any time to the processing of your personal data on grounds relating to your particular situation.
• Right not to be subject to automated decision-making: You have the right not to be subject to decisions based solely on automated processing, including profiling, which produce legal effects concerning you or similarly significantly affect you.

You can request that we communicate, as possible, any changes to your personal data to other parties to whom your data have been disclosed.

We will consider your request, take a decision and communicate it to you without undue delay and in any event within one month of receipt of the request. That period may be extended by two further months where necessary.

In any case, you have the right to consult ELA’s Data Protection Officer, or have recourse to the European Data Protection Supervisor (EDPS) as a supervisory authority.

Please note that we will review your requests and grant your rights provided that certain conditions are met. Please note that in some cases restrictions may apply under Article 25 of Regulation (EU) 2018/1725 and Decision No 20/2022 of 24 November 2022 of the Management Board on internal rules concerning restrictions of certain data subject rights in relation to the processing of personal data in the framework of activities carried out by the European Labour Authority.

How to exercise your data protection rights at ELA

Data protection is a fundamental right, protected not only by national legislation, but also by European Union law. At the European Labour Authority, we are responsible for the personal data that we collect and process. If ELA is processing your personal data and you would like to exercise your data protection rights, please send us a written enquiry.

In principle, we cannot accept verbal enquiries (telephone or face-to-face) as we may not be able to deal with your request immediately without first analysing it and reliably identifying you.

You can send your request to ELA by post in a sealed envelope or contact our Data Protection Officer by email. Please see the contact details below.

Your request should clearly indicate which right you wish to exercise and, where possible, provide sufficient detail about the personal data concerned to facilitate the response.

Where there are reasonable doubts regarding your identity, you might be asked to provide a copy of an identification document as a means to authenticate your identity. Should you provide a copy of your ID card or passport or any other document, personal details such as your full name, the issuing authority and the expiry date should be visible. Personal data such as photo, serial-number, nationality and personal characteristics can be blacked out on the copy.

Our use of the information on your identification document is strictly limited: we will only use the data to verify your identity and will not store them for longer than needed for this purpose.

For more information on your rights, please check our Guidance: Your data protection rights at ELA.

Contacts

European Labour Authority's Data Protection Officer

Data Protection Officer
Landererova 12,
811 09 Bratislava I,
Slovakia
Email: data-protectionela [dot] europa [dot] eu (data-protection[at]ela[dot]europa[dot]eu)

European Data Protection Supervisor

Rue Wiertz 60
B-1047 Brussels
Belgium
Tel: (+32) 2 283 1900
Fax: (+32) 2 283 1950
Email: edpsedps [dot] europa [dot] eu (edps[at]edps[dot]europa[dot]eu)
Website: https://edps.europa.eu/_en

Register of the European Labour Authority

ELA, like all EU institutions, bodies, offices and agencies, is legally required under Article 31 of Regulation (EU) 2018/1725 to maintain a register of records of processing activities involving processing (collection, storage, use etc.) of personal data. The register has to be publicly accessible and must contain certain pieces of information explaining the purpose and conditions of the processing operations. 

You can learn more about ELA records of activities processing your personal data at the ELA Central Register [0.99 mb pdf].

Also, you can consult the register in detail below, organised by categories reflecting ELA’s fields of activity, to learn more about how ELA processes personal data:

Cookies

When you visit ELA’s website, cookies may be used to ensure that the website functions properly and, subject to your preferences, to support website analytics. For more information about the cookies used and how you can manage your preferences, please visit our Cookies page.

Social media moderation policy

We use social media to present our work through widely used and contemporary channels. We follow the European Commission’s social media moderation policy.