Data Protection Policy
When the European Labour Authority processes your personal data
The European Labour Authority (ELA), like other EU institutions, bodies, agencies and offices (EU institutions), may process your personal data (also known as personal information) for a number of reasons, from dealing with public requests for information, staff matters, visitor information to the handling of complaints, to name but a few.
All EU institutions, including ELA, are obliged to comply with the data protection law: Regulation (EU) 2018/1725, specifically applicable to them.
In this section of our website, you will find information on:
- how ELA processes personal data,
- your rights when ELA processes your personal data and
- our Data Protection Officer (DPO) contact information
- Register of the European Labour Auhority
Your rights when we process your personal data
When your personal information is processed by ELA (or any EU institution), you have the right to know about it.
You have the right to access the information and have it rectified without undue delay if it is inaccurate or incomplete.
Under certain conditions, you have the right to ask that we delete your personal data or restrict its use. Where applicable, you have the right to object to our processing of your personal data, on grounds relating to your particular situation, at any time, and the right to data portability. We will consider your request, take a decision and communicate it to you without undue delay and in any event within one month of receipt of the request. That period may be extended by two further months where necessary.
You can request that we communicate, as possible, any changes to your personal data to other parties to whom your data have been disclosed.
You have also the right not to be subject to automated decisions (made solely by machines) affecting you, as defined by law.
You have, in any case, the right to have recourse to the EDPS as a supervisory authority.
You rights on your personal data are stated in Articles 17 to 24 of Regulation (EU) 2018/1725.
Please note that we will review your requests and grant your rights provided that certain conditions are met. Please note that in some cases restrictions may apply under Article 25 of Regulation (EU) 2018/1725 and Decision No 20/2022 of 24 November 2022 of the Management Board on internal rules concerning restrictions of certain data subject rights in relation to the processing of personal data in the framework of activities carried out by the European Labour Authority.
How to exercise your data protection rights at ELA
Data protection is a fundamental right, protected not only by national legislation, but also by European Union law. At the European Labour Authority, we are responsible for the personal data that we collect and process. If ELA is processing your personal data and you would like to exercise your data protection rights, please send us a written enquiry.
In principle, we cannot accept verbal enquiries (telephone or face-to-face) as we may not be able to deal with your request immediately without first analyzing it and reliably identifying you.
Your request should contain a detailed, accurate description of the personal data you want access to.
Where there are reasonable doubts regarding your identity, you might be asked to provide a copy of an identification document as a means to authenticate your identity. Should you provide a copy of your ID card or passport or any other document, personal details such as your name and address should be visible. Data such as photo and personal characteristics can be blacked out on the copy.
Our use of the information on your identification document is strictly limited: we will only use the data to verify your identity and will not store them for longer than needed for this purpose.
For more information on your rights, please check our Guidance: Your data protection rights at ELA.
ELA Data Protection Officer contact information
European Labour Authority Data Protection Officer Contact Information
Laura Nuñez Barez
811 09 Bratislava I
European Data Protection Supervisor
Register of the European Labour Authority
ELA, as all the other EU institutions, must maintain a register of records of activities under its responsibility involving processing (collection, storage, use etc.) of personal data.
The register has to be publicly accessible and must contain certain pieces of information explaining the purpose and conditions of the processing operations.
You can consult the register to understand how ELA processes personal data in the course of its activities, here below:
DPR-ELA-2022-0002 Handling request for access to documents lodged under Decision No 8/2020 of 24 April 2020 of the Management Board laying down the rules for applying Regulation (EC) 1049/2001 with regard to European Labour Authority documents / Privacy Statement
DPR-ELA-2022-0007 Social services for ELA staff & family members / Privacy Statement
DPR-ELA-2022- 0009 European Network of Employment Services (EURES) / Privacy Statement
DPR-ELA-2022-0023: ELA live, hybrid and digital events, seminars, workshops, conferences, meetings, open/celebration/information days and visits / Privacy Statement on events / Privacy Statement on visits
DPR-ELA-2022-0025 Personal Data on ELA Corporate Web Presences / Privacy Statement
DPR-ELA-2022-0035 ELA call for papers, proposals or ideas / Privacy Statement:
DPR-ELA-2022-0049 Specific trainings on ELA Capacity building / Privacy Statement / Consent external speakers / Consent interpreters
Social media moderation policy
We use social media to present our work through widely used and contemporary channels. We follow the European Commission’s social media moderation policy.