1. Purpose of contract  

The Authority has moved to its permanent premises in Bratislava, Landererova 12, 811 09 Bratislava,  with a staff of around 100 persons at the end of 2021, gradually expanding to an estimated number of 170 persons until 2024. ELA occupies 4 floors – 3rd, 11th , 13th, and 14th in an office building.

The needs to accommodate the staff change in the course of time and requires further adjustments of the premises. The purpose of this procurement procedure is to award a Direct Contract for the creation of a new closed office room, ceiling gap covering and indoor panels with logos for the European Labour Authority on its premises in Bratislava.

ELA is looking for a contractor for the following tasks to be performed: 

      Planning phase:

• Drafting the changes in all relevant current office layouts;
• If necessary, communication and consultation with Planning Authority resulting in formal Planning Permission or other requested documents in line with the applicable national legislation;
• The planning phase is excluded for the ceiling gap covering and the indoor ELA logos

Execution phase:

• Execution of requested and approved changes in the office layout including ordering and delivery of the necessary building materials, preparation of the construction site, dismounting of existing construction, construction works and cleaning up of the area after the execution;
• Communication between ELA and the contractor within the scope of this contract, including the preparation and provision of the time frame for planning and execution phase and coordination during the execution.

 

2. Price and duration  

The maximum amount for this contract is EUR 60,000.  The estimated performance period of the resulting direct contract is maximum 6 months.  

 

3. Description, indicative time schedule and contact point  

Economic operators interested in the subject of this publicity are asked to note that this is not a call for tenders. It is a publication to announce ELA’s intention to launch a negotiated procedure for the award of a middle-value contract and allow interested economic operators to express their interest.

The indicative time schedule for launching the negotiated procedure is the end of July 2023. Interested economic operators can express their interest to participate in this negotiated procedure until 24 July 2023 at 18.00 CET in writing to ela-procurement@ela.europa.eu indicating in the subject: “ELA/2023/LVP/0025 – Fitting out works”. The indicative date to sign the contract is October 2023. 

This ex-ante publicity has an indicative value and is in no way binding on ELA. ELA may decide not to launch the procurement procedure without candidates being entitled to claim any compensation.

 

4. Who will be invited to submit a tender?

Only invited candidates having received an invitation to tender from ELA may participate in the planned procedure.

Consequently, any tender received from a legal or natural person not invited to tender, even if in a consortium with an invited candidate, will be rejected. Therefore, if it is the case, please express your interest as a consortium. As an alternative, you may freely use subcontracting when submitting an offer.

If you have expressed interest in this publicity and you have access to the procurement, you will be invited to submit a tender. ELA reserves the right to invite also other economic operators than those having expressed interest following this ex-ante publicity.

Invited candidates can submit a joint tender with other economic operators only if they have expressed interest in the planned procedure as a consortium.

Subcontracting is permitted.

 

5. Protection of personal data  

If processing your expression of interest involves the recording and processing of personal data (such as name, address, and CV), this data will be processed pursuant to Regulation (EC) No 2018/1725. Unless indicated otherwise, any personal data will be processed solely for evaluation purposes under the negotiated procedure by the Executive Director of ELA. Details concerning the processing of personal data are available in the privacy statement at: https://www.ela.europa.eu/sites/default/files/2022-03/ela-ps-procurement-0003.pdf .

The tenderer's personal data may be registered in the Early Detection and Exclusion System (EDES) if the tenderer is in one of the situations mentioned in Article 136 of the Financial Regulation. For more information, see the privacy statement. For more information, see the Privacy Statement on http://ec.europa.eu/budget/explained/management/protecting/protect_en.cfm