Administrative assistant

Description

The European Commission, on  behalf of the Authority, is launching a vacancy notice with a view to establishing a reserve list of Temporary Agents for the position of Administrative Assistant. 

Profile: The Administrative Assistant(s) will be expected to support the Executive Director, and/or the Management Board and operational units of the Authority, by contributing to different workstreams, the preparation of meetings, the smooth running of such meetings and the coordination among different services of the Commission, the ELA and national Authorities.

Tasks: The Administrative Assistant’s tasks will include, amongst others, the following:

• Provide administrative and logistical support in the performance of the ELA activities,
• Assist the Chairperson and the Deputy Chairperson,Executive Director or operational units in performing their duties;
• Assist in preparing and coordinating the organisation of Management Board meetings;
• Ensure logistic support in the organisation of meetings: room reservations,coordination with participants as well as taking care of the follow-up (travel cost reimbursements of the experts, sending of the meeting reports);
• Support the organisation of other conferences, committees meetings and workshops;
• Contribute to draft relevant documents (agendas, briefings, minutes, presentations, etc.);
• Regularly update the relevant contacts for the Board;
• Perform other duties as instructed by the management of the Authority to guarantee best quality services to internal and external stakeholders.