Procurement description
1. Purpose of contract
The European Labour Authority (ELA) is a Union body established by Regulation (EU) 2019/1149. Its aim is to ensure that EU rules on labour mobility and social security coordination are enforced in a fair, simple and effective way and to make it easier for citizens and businesses to reap the benefits of the internal market.
One of the tasks of the Authority is to support Member States with capacity building regarding the effective application and enforcement of relevant EU law. To that end, in its first years of activity, ELA developed and organized several activities, both online and in person, aiming at enhancing the overall knowledge of the participants regarding the legal but also the practical aspects on EU labour mobility and social security coordination rules.
ELA is seeking to conclude a contract for the design and development (i.e., creation) of e-learning courses in the areas within its mandate. The courses are targeted at officials from relevant national authorities of the Member States, including labour inspectors, social inspectors, and road transport inspectors.
The tasks foreseen under the contract are:
The contractor shall design and develop three e-learning courses on labour mobility and coordination of social security systems that will be available under ELA’s e-learning platform. The Learning Management System (LMS) used for the platform will be Moodle. The topics of the e-learning courses to be developed under this contract are:
- posting of workers in the framework of provision of services,
- coordination of social security systems,
- road transport sector.
The content of the courses and the content matter experts will be provided by ELA.
The content matter experts will develop proper scripts that will be used by the contractor for the technical development of the e-learning courses.
Main requirements of the courses:
- be self-paced.
- stand-alone with no moderation involved.
- have several functions such as detailed explanations of the specific concepts, quick guides, infographics, simulations, videos, and quizzes.
- divided in several modules/sections.
- include self-evaluation, and a certificate of completion.
The Contractor is expected to:
- Prepare design plans of the e-learning courses.
- Design and develop alpha/beta versions of the e-learning courses, including all relevant materials mentioned in the design plans such as documents, videos, games, exercises.
- Develop three e-learning courses, under the supervision of ELA content matter experts.
2. Price and duration
The maximum amount for this contract is EUR 120,000. The estimated performance period of the resulting contract is 9 months (contract not renewable).
3. Description of the process
Economic operators interested in the subject of this publicity are asked to note that this is not a call for tenders. It is a publication to announce ELA’s intention to launch a negotiated procedure for the award of a middle value contract and allow interested economic operators to express their interest.
The indicative time schedule for launching the negotiated procedure is January 2024. Interested economic operators can express their interest to participate in this negotiated procedure until 15 February 2024 at 12:00 CET in writing to ela-procurement@ela.europa.eu. The indicative date to sign the contract is April 2024.
This ex-ante publicity has an indicative value and is in no way binding on ELA. ELA may decide not to launch the procurement procedure without candidates being entitled to claim any compensation.
4. Who will be invited to submit a tender?
Only invited candidates having received an invitation to tender from ELA may participate in the planned procedure.
Consequently, any tender received from a legal or natural person not invited to tender, even if in a consortium with an invited candidate, will be rejected. Therefore, if it is the case, please express your interest as a consortium. As an alternative, you may freely use subcontracting when submitting an offer.
If you have expressed interest in this publicity and you have access to the procurement, you will be invited to submit a tender. ELA reserves the right to invite also other economic operators than those having expressed interest following this ex-ante publicity.
Invited candidates can submit a joint tender with other economic operators only if they have expressed interest in the planned procedure as a consortium.
Subcontracting is permitted.
4. Protection of personal data
If processing a tender involves the recording and processing of personal data (such as name, address, and CV), this data will be processed pursuant to Regulation (EC) No 2018/1725. Unless indicated otherwise, any personal data will be processed solely for evaluation purposes under the negotiated procedure by the Executive Director of ELA. Details concerning the processing of personal data are available in the privacy statement https://www.ela.europa.eu/sites/default/files/2022-03/ela-ps-procurement-0003.pdf . The tenderer's personal data may be registered in the Early Detection and Exclusion System (EDES) if the tenderer is in one of the situations mentioned in Article 136 of the Financial Regulation. For more information, see the privacy statement.
The tenderer's personal data may be registered in the Early Detection and Exclusion System (EDES) if the tenderer is in one of the situations mentioned in Article 136 of the Financial Regulation. For more information, see the privacy statement. For more information, see the Privacy Statement on http://ec.europa.eu/budget/explained/management/protecting/protect_en.cfm