Procurement description
1. Purpose of contract
The European Labour Authority (ELA) has moved to its permanent premises in Bratislava with a staff of around 100 persons at the end of 2021, gradually expanding to an estimated number of 170 persons until 2024. ELA occupies 4 floors – 3rd, 11th, 13th, and 14th in an office building.
The needs to accommodate the staff change in the course of time and requires further adjustments of the premises. The subject of this invitation to tender is provision of a new Head of Unit office room, treatment of the ceiling recess in the Management Board room and provision of ELA logo in the European Labour Authority premises in Bratislava.
The ELA is seeking a supplier for the provision of a new Head of Unit office planning documentation, including planning permissions or other local authority documents, if necessary and execution works including the provision of building material, tools, and labour. For the covering of the ceiling gap in the Management Board Room on the 3rd floor of the ELA office the provision of the execution works including the provision of building material, tools, and labour. Production and the delivery of ELA logo for the 14th floor entry area.
2. Price and duration
The maximum amount for this contract is EUR 60,000.00. The estimated performance period of the resulting direct contract is maximum 6 months.
3. Description, indicative time schedule and contact point
Economic operators interested in the subject of this publicity are asked to note that this is not a call for tenders. It is a publication to announce ELA’s intention to launch a negotiated procedure for the award of a low-value contract and allow interested economic operators to express their interest.
The indicative time schedule for launching the negotiated procedure is November 2023. Interested economic operators can express their interest to participate in this negotiated procedure until 17 October 2023 at 18.00 CET in writing to ela-procurement@ela.europa.eu. The indicative date to sign the contract is December 2023.
This ex-ante publicity has an indicative value and is in no way binding on ELA. ELA may decide not to launch the procurement procedure without candidates being entitled to claim any compensation.
4. Who will be invited to submit a tender?
Only invited candidates having received an invitation to tender from ELA may participate in the planned procedure.
Consequently, any tender received from a legal or natural person not invited to tender, even if in a consortium with an invited candidate, will be rejected. Therefore, if it is the case, please express your interest as a consortium. As an alternative, you may freely use subcontracting when submitting an offer.
If you have expressed interest in this publicity and you have access to the procurement, you will be invited to submit a tender. ELA reserves the right to invite also other economic operators than those having expressed interest following this ex-ante publicity.
Invited candidates can submit a joint tender with other economic operators only if they have expressed interest in the planned procedure as a consortium.
Subcontracting is permitted.
5. Protection of personal data
If processing your expression of interest involves the recording and processing of personal data (such as name, address, and CV), this data will be processed pursuant to Regulation (EC) No 2018/1725. Unless indicated otherwise, any personal data will be processed solely for evaluation purposes under the negotiated procedure by the Executive Director of ELA. Details concerning the processing of personal data are available in the privacy statement at: https://www.ela.europa.eu/sites/default/files/2022-03/ela-ps-procurement-0003.pdf .
The tenderer's personal data may be registered in the Early Detection and Exclusion System (EDES) if the tenderer is in one of the situations mentioned in Article 136 of the Financial Regulation. For more information, see the privacy statement. For more information, see the Privacy Statement on http://ec.europa.eu/budget/explained/management/protecting/protect_en.cfm